Exhibitor Info

Before the festival: Registration Info

Health Permits
If you are an exhibitor in the general area of the festival but will be handing out ANY ingestible items at your booth you must obtain a health permit from the Santa Barbara Health Department.

If you are already applying to be a food vendor at the festival, the health permit is included in your Food Vendor Application. Please look for it there.

Seller’s Permit
If you will be selling ANYTHING at CEC’s Santa Barbara Earth Day Festival, the City of Santa Barbara requires that you obtain a special event vending license and have it displayed prominently at your booth. We include the cost of this permit in your registration fees. 

1. Fill out the easy, five-minute form and submit to CEC. CEC will then submit and provide payment to the City.

2. Email to earthday@cecmail.org.  

 

Insurance Requirements
You must provide a certificate of liability insurance naming CEC as additionally insured with a minimum of $1,000,000 comprehensive general liability insurance.

Please contact your insurance provider with the following information.

Description of Operations:
Santa Barbara Earth Day Festival on April 27 & 28, 2019 at Alameda Park 1400 Santa Barbara St.,
Santa Barbara, CA 93101.

Certificate Holder:
Community Environmental Council
26 W. Anapamu Street, 2nd Floor
Santa Barbara, CA 93101

Your certificate of liability may be:

MAILED: Community Environmental Council, 26 W. Anapamu, 2nd Floor, Santa Barbara, CA 93101

EMAILED: earthday@cecmail.org

If you need special consideration or are having difficulties with this requirement, please contact us for further instructions at 805.963.0583 x.112 or earthday@cecmail.org.

Options For Small Non-Profits And Businesses
We understand that a handful of groups who have traditionally been involved with Earth Day do not have the resources (financial or personnel) to participate in a two-day festival. If you are a small, volunteer-based non-profit environmental group or “mom n’ pop” business and are having difficulties meeting registration requirements, please let us know so that we can work with you individually. Email us at earthday@cecmail.org or call 805.963.0583 x112 to explore these options:

  • CEC is offering a limited number of discounted registrations to financially constrained organizations and businesses who can show need. With small businesses, our intent is to particularly help those entering the festival for the first time.
  • CEC is also offering a limited number of one-day booth spaces for small organizations and businesses who would otherwise be unable to participate in the festival. These spaces are not available through the general registration process – you must contact us for placement.
  • In some cases, we can help supply volunteers to staff your booth for a portion of the festival.
  • CEC can discuss options for small organizations that do not carry their own insurance and are unable to provide a certificate of liability.

Social Media 
The Santa Barbara Earth Day Festival boasts an annual attendance of over 30,000 people. You can leverage easy online marketing and social media to get people directly to YOUR booth, and the Earth Day team attempts to mention exhibitors as often as possible in their social media promotions. A free social media guide will be available soon.

Cancellations
If for some reason you are unable to attend the festival you must notify CEC by noon on Monday, April 8, 2019 in order to receive a full refund of your fees. Cancellations made after that point cannot be refunded. We’re sorry — no refunds will be made in the event of inclement weather.


During the festival: exhibiting info

Security concerns
If you witness any dangerous or illegal activity or have issues with any person requiring security, please flag down a volunteer in an Earth Day t-shirt and ask them to radio Warner Anderson or Mike Lazaro. In an emergency call 911 and SBPD dispatch will coordinate with SBPD with officers on site at Alameda Park.
For emergencies, please dial 911 – then alert the above team members to notify them of the situation. There are three Santa Barbara Police Department officers on site at all times during the event.

First aid
The first aid tent is located in the Great Outdoors Zone. (See map)

Lost & found
Lost & Found is located at the Volunteer Tent located in the Great Outdoors Zone (See map). Lost children or adults should be brought to the attention of any member of the Earth Day production team. Please remain with lost children/adults in the area you found them until a member of the Earth Day production team has been contacted and taken over the situation.

Complaints, praise and feedback
If you have a specific concern, constructive feedback, or praise that you want to share immediately, please contact one of the above production team members or visit the Community Environmental Council booth located near the Gazebo in Public Square. We will be sending out a post-event survey after the festival and welcome your detailed input there.

Overnight security
Overnight security will be provided Friday and Saturday night. However, please note: CEC and its production team cannot take responsibility for lost or stolen items. Please plan to secure your possessions and remove all valuables Saturday night.

Weather/Wind
Please note this is an outdoor festival subject to dew, fog, wind, and weather in general. The CEC is NOT responsible for damaged materials related to inclement weather. Please secure and cover all your items before leaving for the night. This includes weighing down items that may be blown about (but please note: the City does not allow us to stake anything in the ground). 

Exhibitor Tenting/Booth setup
If you are bringing your own booth/tent setup, please make sure your booth/tent is properly weighted down as no staking is allowed in the park. Please make sure that all of your booth materials (pamphlets/paper/business cards/poster boards) are properly stored overnight.

Bathrooms
Port-a-potties and hand wash sinks are located on the corner of Sola St. and Santa Barbara St. and on the corner of Micheltorena St. and Santa Barbara St. The park bathroom is located near the corner of Micheltorena St. and Santa Barbara St. (See map). 

Water
We offer complimentary water re-fills at various spots around the park. (See map)

Food
Food is available for purchase on the east side of the park in the Food Court, near the corner of Sola St. and Santa Barbara St. Food trucks will also be located on the lower end of Santa Barbara St. next to the Green Car Show.

Dogs
Dogs are allowed in the park if they are on a leash at all times, but not allowed in the Beer and Wine Garden or within 20 ft. of the Food Court per health department regulations. We also have designated Dog Zones at Earth Day this year located in the Great Outdoors zone, where dogs can find fresh water and other amenities. Dogs must be with owners in the Dog Zone. Event sponsor Advanced Veterinary Specialists, located in the Eco Village, will have treats and a water bowl and will provide assistance should dogs get stung by a bee. Animals should not be left unattended. If you see animals left unattended, please let an Earth Day production team member know.

Volunteers
General Earth Day Festival volunteers should report to the Volunteer booth located in the Great Outdoors zone (See map). Volunteers arranged by exhibitor should report directly to them. Info kiosks around the park all have maps and exhibitor lists by name and booth location.

Entertainment, workshop and stage schedules
The stage schedule is available in the following locations:

  • Posted on the information kiosks at every park entrance.
  • This week’s Santa Barbara Independent
  • Online at www.SBEarthDay.org/schedules

Map and list of exhibitors
A map of the event and list of exhibitors and booth locations are available in the following places:

  • Posted on the six information kiosks around the park (ie.next to the gazebo, and on the corner of Sola & Santa Barbara Streets).
  • This week’s Santa Barbara Independent
  • Online: sbearthday.com/exhibitor-list/

Parking and transportation
Parking garage: On Saturday, we recommend that exhibitors, volunteers and the public park at the Granada City Parking garage on Anapamu St. & Santa Barbara St. Parking is free the first 75 minutes, then $1.50/hour thereafter.
On-street parking: there is LIMITED on-street parking in the vicinity of the festival. NOTE: most spaces are limited to 90 minutes on Saturday and are unlimited on Sunday.
MTD buses and shuttles. Buses from all over town stop at MTD’s transit center, only five blocks from Earth Day. Visit www.sbmtd.gov or call 805-963-3366 for routes and schedules.
Bicycles: Free valet bicycle parking is offered by the Santa Barbara Bicycle Coalition near the corner of Micheltorena St. and Santa Barbara St.
For routes, incentives and other suggestions for getting to Earth Day car-free please visit http://www.santabarbaracarfree.org/
PLEASE DO NOT PARK IN LOAD-IN/LOAD-OUT ZONES SURROUNDING ALAMEDA PARK. THESE ARE FOR VENDOR/EXHIBITOR LOAD-IN/OUT ONLY. VEHICLES LEFT UNATTENDED WILL BE CITED AND/OR TOWED BY SANTA BARBARA PARKING ENFORCEMENT.


EXHIBITOR LOAD-IN
Exhibitor load-in will take place from 7 a.m. to 9 a.m. on Saturday, April 27.

What to do:

Pull into your designated load-in zone AS LISTED BELOW (marked with orange traffic cones and signage):

Green Car Show/Ride & Drive: Load-in from Santa Barbara St. (access at road closure barricades at Santa Barbara St.)
Bike Valet: Load-in from 200 block of Sola St. 
EcoVillage: Load-in from the 1400 block of Anacapa St. 
Great Outdoors: Load in from the 200 block of Sola St. 
Public Square: Load-in from the 100 block of Sola St. 
Homegrown Roots: Load-in from the 200 block of Sola St. 
Kids Corner: Load-in from the 100 block of Sola St. 
Sunday One-Day: Load-in from the 1400 block of Anacapa St.

Note: All load-in zones are park side only. No double parking will be allowed — you will be cited by Santa Barbara Police Dept.
Volunteers will be on hand to help get you and your materials to your designated booth as quickly as possible.
After unloading your equipment, immediately move your vehicle to a neighborhood street or public parking lot. (See parking info above.)


EXHIBITOR LOAD-OUT
Exhibitor load-out will take place from 6:30 p.m. to 9 p.m. on Sunday, April 28.

What to do:
Pack up and stage your load at your load-out location before retrieving your vehicle. Volunteers will be on hand to help you move and load your materials if needed.
Designated load-out zones are identical to the load-in zones from Saturday morning (see above).
Once again, NO DOUBLE PARKING WILL BE ALLOWED. You will be cited by Santa Barbara parking enforcement.
Please note, NO VEHICLES will be allowed into the park until our production team feels that it is safe to do so; most likely not before 6:30 p.m. Sunday.
EARLY LOAD-OUT: For those few exhibitors who will only be with us on Saturday, please check out with a CEC representative before leaving that evening.